The 8 Best Online Wedding Planning Tools for Modern Couples


In today’s modern world, we use online tools for everything from booking holidays and comparing insurance to managing finances and editing photos. So why not go digital when it comes to planning your wedding, too?

We’re all for embracing the wonders of modern technology if it means saving time and streamlining the wedding planning process. And with so many clever online tools now at our fingertips, going digital with your wedding planning has never been easier!

From budget calculators to floor plan creators, keep reading as we round up 8 of the best online wedding planning tools for modern couples.

Photo by Kristine Herman

1. Google Drive

Say goodbye to bulky folders and heavy binders – Google Drive is the ultimate online tool when it comes to wedding file organisation! Google Drive is essentially a file storage system that can be accessed across all of your devices at any time. The platform is also cloud-based, so you can create new documents, upload photos and files on the go, and share folders with your partner and suppliers. Instead of chasing down invoices, contracts and receipts, simply keep of all of your wedding files together in the one digital home!

Photo by Laura Goldenberger

2. Wedding Website Builder

Not looking forward to answering multiple phone calls, emails and text messages from guests in the lead up to your day? Building your own personalised wedding website allows you to give your guests all of the info they need to plan and prepare for your day, helping you streamline communication and save hours of time. Your wedding website can also be used to share your love story, introduce your bridal party, and set the tone for your upcoming event!

3. Pinterest

Okay, so you’re probably already familiar with Pinterest when it comes to hunting down wedding ideas and inspiration for your big day. But this clever platform can also be used to streamline your wedding planning, too! Collaborate with your different wedding suppliers using shared boards, or simply use the search function for specific planning queries like “wedding decor checklist” or “DIY bouquet tutorial”. You can also use the search function to scope out different wedding venues and vendors in your local area.

4. Budget calculator

Creating your wedding budget can be stressful and confusing, especially when it comes to breaking down and allocating that budget between each supplier. An online budget calculator is a super helpful tool that takes away the guesswork and provides you with estimates for each element of your wedding. Simply enter your overall budget, and the calculator will give you a rough breakdown to help you allocate your funds accordingly!

Photo by Cassi Claire

5. All Seated

Seating plan causing you some serious headaches? We’re hearing you. That’s why an online tool like All Seated can be a godsend! This platform allows you to create your very own floor plan to scale, with the ability to customise dimensions to suit your venue and furniture. From long feasting tables to individual rounds, you’ll easily be able to see which seating plan is going to be the most functional fit for your space.


Photo by Tamara Gruner

6. Digital Wedding Planner

With all of the planning involved in bringing your wedding to life, it can be all too easy to feel lost and overwhelmed!

Keep your wedding tasks on track with a digital wedding planner to help you stay organised and productive in the lead up to your day. Create your own custom to-do list, add deadlines for each task, and set automated reminders so you can easily see what needs to be actioned next.

You can use WedSites as a project management tool for your wedding and start by inviting your partner, bridal party and wedding planner to collaborate and delegate tasks, too!

project management for wedding planning

7. Spotify

Music is one of the biggest factors when it comes to creating atmosphere and ambience for your wedding, and sourcing tunes to get your dance floor buzzing has never been easier!

Spotify is a comprehensive music library that makes it super simple to create and stream playlists for your big day. You can create your own custom playlist filled with all of the tracks you love, or simply search for “wedding ceremony” or “wedding reception” to find hundreds of pre-made playlists. If you’ve booked a wedding DJ or entertainer, you can also share your playlists with them directly to help them tailor their set.

Do you need some help finding the perfect songs for your wedding? Check out our ultimate list of wedding songs!

Photo by Anna Delores

8. Wedding Planning Timeline

Not sure when you need to book your wedding photographer, start dress hunting, or get your hair and makeup trials sorted? Our 12-month wedding planning timeline breaks down the wedding planning process month by month, giving you a helpful outline to work from and ensuring you don’t procrastinate on any important tasks. This is especially useful if you’re known to leave things until the last minute!

If you’re recently engaged, we have plenty of free resources to help you streamline the wedding planning journey. Head over to our WedSites blog to find more helpful planning tips, free printables and handy checklists to simplify the process. You can also learn more about our suite of digital wedding planning tools right here to get started.

Happy planning!