9 of the Best Wedding Planning Apps!


In today’s modern world, apps have become an essential part of our everyday lives. From checking the weather to reading the latest news updates, you can now find an app for basically any task.

But have you ever considered using apps to help you plan your wedding?

You might be surprised to learn that there are actually a bunch of awesome apps out there that can make the wedding planning process easier for you and your partner. Many of the apps are free or low-cost, and can be accessed anywhere, at any time.

From creative countdowns to photo sharing platforms and budget trackers, here are 9 of our favourite wedding planning apps to help you in the lead up to your big day!

Photography by Lauren Fair


Choosing your wedding date will probably be the first big decision you make with your partner. Whether it’s 10 months or 2 years away, having an accurate countdown on-hand will hold you accountable for your planning, along with building anticipation along the way.

The Wedding Countdown app has been designed for exactly this purpose. This free app allows you to customise your own countdown with photos and text, as it tracks the exact months, days and even seconds until your wedding.

Another great feature of the Wedding Countdown app is the ability to add multiple countdowns at the one time. This is helpful for any pre-wedding events you may have planned, such as bridal showers, hens nights or rehearsal dinners.

The months leading up to your wedding will pass much quicker than you think! Having a simple countdown to refer to can do wonders for your planning and organisation.


Creating your wedding budget is one thing, but sticking to your wedding budget is a different story altogether!

Tracking your wedding expenses is really important in order to keep your budget in check. Which is why we love the Pocketbook app to help you manage your spending in the lead up to the big day.

Pocketbook is an accounting app that syncs with your online banking, allowing you to easily see your expenses as they occur. The platform is customisable, so you can create your own categories purely to track your wedding-related purchases and payments.

The Pocketbook app can also help with saving and budgeting along the way. If you and your partner have planned to save a certain amount of money each week for your wedding or honeymoon, Pocketbook has several budgeting features to keep you on track.

Managing finances can be one of the most stressful elements of wedding planning, and this app really helps to simplify the process.

Photography by Kyle John
Planning by Estera Events
Florals by Exquisite Designs


With all of the happy-snaps being taken by guests on the day, a photo-sharing app is a great way to collate these images to look back on forever!

WedBox is a user-friendly app that allows your friends and family to upload their photos and videos for group access. You can then download the images directly from the app to your computer, making it a more streamlined alternative to browsing through tagged photos on social media.

The app is invitation only to protect your privacy and generates a unique code for guests to access. This also means that you can invite those who are unable to be there on the day, allowing them a first-hand glimpse into your wedding celebrations.

With helpful categories for each element of your wedding, WedBox allows you and your guests to relive your special day in one convenient location.


Creating your floor plan and seating chart can be a pretty overwhelming task for any couple! It’s important to ensure your chosen floor plan will work logistically at your venue, which is why an app like AllSeated can really be a godsend.

AllSeated is a practical webapp that allows you to create a floor plan to scale, according to the dimensions of your venue. With a simple drag-and-drop feature, you can play around with different table layouts to see what arrangement will work best.

The AllSeated app is a collaborative platform, meaning you can invite vendors like your wedding planner or venue manager to be involved in the process. You can also use the helpful seating chart tool to assign guests to seats, ticking another task off your list in the process.

Photography by OneLove Photography


From your ceremony through to your cocktail hour and first dance, music will play a huge role in the ambience and atmosphere of your day.

If you’re not already familiar with Spotify, it’s a digital music app that provides access to millions of songs, playlists and albums from your favourite artists.

What you might not know is that Spotify also has a selection of wedding-specific playlists for each element of your special day. From beautiful acoustic processional songs to the best dance tracks to get guests moving, you can use their pre-made playlists or create your own with your favourite picks.

If you’re going down the DIY route for your wedding music, an app like Spotify will take a huge weight off your shoulders. We love their ‘Wedding Bells’ playlist for sweet and romantic tracks, along with their ‘Wedding Party’ playlist for an epic dance floor!


It can be easy to research those big-ticket items for your wedding, but what about the smaller details? When it comes to things like table numbers, place cards, signage and props, Etsy is one of our favourite apps to source last-minute decor and details.

Etsy is an online marketplace with an entire category dedicated to weddings. You can find everything from beautiful calligraphy signs to sweet bombonieres, photo booth props and bridal party gifts. If you need something personalised, like a quirky caricature or even your entire stationery suite, there are some talented artists on Etsy offering custom projects too.

Instead of spending hours at craft stores or shopping centres, the sellers on Etsy can send your desired items straight to your door. Anything that saves time during the wedding planning process will always be a winner in our eyes!

Photography by Lisa Blume

Google Drive

With over 100 hours involved in planning the average wedding, it can be easy to feel disorganised without a clear system!

As you communicate with different vendors, you’ll need to keep track of proposals, quotes, invoices and contracts. With so many suppliers involved in your wedding, your email inbox can become a little chaotic. This is where Google Drive comes in!

A cloud-based app like Google Drive is a great way to stay organised when it comes to file storage. Using Google Drive, you can easily create folders for each wedding vendor, and save all of their relevant files in the one place.

The mobile app allows you to scan and upload files and photos on the go, and also syncs across all of your devices. Having all of your information consolidated in the one place can save you hours of time hunting through old emails or following up with suppliers.

Google Drive also allows you to create documents and spreadsheets online, which can be helpful when it comes to tasks like creating your wedding guest list or working out your budget.


What would a list of wedding planning apps be without Pinterest?!

Pinterest is our go-to app when it comes to sourcing inspiration and ideas for your big day. This visual search engine is filled with gorgeous imagery, allowing you to create your own mood boards and fill them with relevant pins to help define your wedding style and vision.

The mobile app is perfect for sourcing inspiration on-the-go, as well as allowing you to upload your own photos or screenshots directly from your device. You can search specifically for your desired inspiration, or connect with your favourite wedding blogs and vendors to follow their pins too.

You can read more details about how to use Pinterest to plan your wedding on the blog, with our top tips for making the most out of the app!

Photography by Krista Fox


For a comprehensive planning platform that covers everything from task management to communicating with guests, we can’t go past our own online portal here at WedSites!

Our digital platform has been designed to streamline the planning process for you, allowing you to send invitations and track RSVPs, manage upcoming tasks, and stay organised in the lead up to your wedding celebrations.

These days, a wedding website is essential when it comes to guest communication. We have a range of beautiful templates available for you to customise, with both practical and personal details to prepare loved ones for the big day.

You can read more about our guest list manager and task management system on the blog, or create an account to get started!

Embracing Technology for a Seamless Wedding

With so many useful apps now available to take advantage of, the wedding planning process has never been easier!

We are huge fans of going digital and embracing technology to save time and reduce stress throughout your journey. From creating the perfect floor plan to storing files and sourcing inspiration, there really is an app for each step of the planning process.

So if you’re on the hunt for some digital tools to assist with your big day, check out the 9 helpful apps above to get started. With over 100 hours involved in planning the average wedding, it’s safe to say they’ll be put to good use!