6 Printable Wedding Planning Checklists Every Bride Should Know About!

Is there anything more satisfying than completing a checklist? Nothing beats the sense of accomplishment that comes with ticking each task off a detailed list – especially when it comes to wedding planning!

Printable checklists are such a helpful resource for each step of the wedding planning journey, from researching and booking suppliers to defining your wedding style and vision. Which is why we’ve spent time creating a selection of practical and informative checklists for you to utilise along the way.

Read on for 6 of our absolute must-have printable wedding planning checklists, worksheets and flowcharts. We guarantee they’ll keep you organised and on track as you bring your dream day to life!

How to Define Your Wedding Vision

Photography by Danielle Poff Photography
Planning by Coastside Couture

Sitting down with your partner to define your wedding style and vision is usually the very first step in the planning process. It’s also a step that will make the rest of your wedding planning process much easier, by having a clear goal to work towards.

Maybe your ideal wedding is an al fresco reception under the stars with just 30 of your nearest and dearest. Or perhaps you’ve always wanted a rustic barn wedding complete with fairy lights and hanging foliage.

Whatever it might be, our printable worksheet has been designed to narrow down all of the thoughts running through your head. Helping you to clarify your wedding vision in just a few short steps!

This worksheet is best completed with your partner, allowing each of you to contribute your own individual ideas to create a wedding that’s perfect for you both. You can read more about defining your wedding vision on the blog, or download your worksheet right here!

Questions to Ask a Potential Venue Before Signing a Contract

Photography by Feather and Twine

Choosing a wedding venue is such an exciting time, as you tour beautiful spaces and imagine your own big day taking place. From function rooms to wineries or private estates, each venue will be completely unique, and have their own pro’s and con’s to weigh up.

It can be easy to get caught up in the manicured gardens or cobblestone pathways without really getting into the nitty-gritty details of each location. Having an honest and upfront conversation with your potential venues is an absolute must before signing a contract.

But if you don’t know the right questions to ask, you could be hit with some unexpected costs or unwanted surprises once it’s too late!

This is why we’ve created an extensive list of questions to ask each venue before printing your name along the dotted line. Our printable checklist covers everything from pricing to logistics and practical, need-to-know information.

After working your way through these questions, you should easily be able to narrow down your venue shortlist to find the best location to suit your requirements.

You can check out our list of questions to ask your venue in our recent blog post, or download your copy to get started!

How to Find the Perfect Wedding Planner

Photography by Jenny Haas Photography
Design by Shi Shi Events
Florals by Molly Taylor & Co

Wedding planners are honestly worth their weight in gold. With over 100 hours involved in planning the average wedding, it makes sense to employ a seasoned professional to help you with this momentous task.

Whether you want somebody to take the wedding planning reigns from the very beginning, or just need an experienced coordinator to set up on the day, there are many different planners and packages to choose from. Which is why we’ve compiled a list of questions to ask your potential planner to find the best fit!

Most planners will offer a range of services, from full planning and styling to just on-the-day coordination. These tailored questions will help you choose the right planner for your own requirements, while also getting a sense of how they work and what to expect during the process.

Using this helpful printable, you’ll be able to determine any additional costs to look out for, how many hours are included, and their methods for handling last minute emergencies on the day!

You can read more about the benefits of choosing a wedding planner on the blog, or download our free checklist of questions to get stuck in.

How to Choose Your Wedding Photographer

Photography by India Earl Photography

Your wedding photographer might just be one of the most important investments you make. Wedding photographers are responsible for capturing the most special day of your life, after all, so it’s crucial to do your research thoroughly.

Different photographers have their own unique shooting and editing style. Some photographers specialise in romantic fine-art, while others may have a more candid and documentary approach. Asking the right questions is the best way to find the perfect photographer for your own big day.

Our comprehensive checklist of questions to ask your potential photographer covers costs, turnaround times and processes, as well as shooting style and approach to their work. It also includes logistical questions such as what happens if your photographer is unwell on the day, and how they back up their equipment.

You can download this useful printable now, or read more insights about choosing your wedding photographer on the blog!

How to Create Your Wedding Guest List

Photography by Jake and Heather

Once the excitement of your engagement has subsided a little, it’s time to start thinking about who is going to join you on the actual day itself! Creating your guest list can be tricky business, with considerations like budget, venue capacity and family politics to keep in mind.

Our helpful guest list worksheet is the perfect place to start, with a simple flowchart that outlines each step of the process. This worksheet will help you identify your A and B lists, while also prompting you to think about who you genuinely want to celebrate with on the day.

After working your way through a selection of practical questions, you should easily be able to condense that guest list and move forward with sending out your invitations!

You can read more of our guest list planning tips over on the blog, or download your free worksheet to get the ball rolling.

How to Choose Your Wedding Celebrant

Photography by The Hons

Celebrants have a hugely personal role in your wedding, standing by your side as you exchange vows and say your i-dos. Choosing the perfect celebrant all comes down to finding somebody you feel comfortable around and trust completely.

With all of the paperwork and logistics required both before and after the big day, you’ll also want to find somebody who is organised and a great communicator. When you think about it like that, it’s a lot of boxes to tick!

Our printable checklist of questions to ask a potential celebrant is a great way to help you find the best fit. You’ll be able to talk through their approach to hosting a wedding ceremony, their fees, and their process when it comes to paperwork and documentation. You’ll also be able to chat about the practical elements such as who is responsible for the PA system and signing table.

This checklist should help you narrow down your search and find a celebrant that is not only organised and efficient, but will also help you feel relaxed and at ease.

You can download our list of must-ask questions right here, or head over to our recent blog post to read more about the roles and responsibilities of your celebrant.

Online Task Management

So it’s not exactly printable, but our new online task management platform is the perfect way to manage your overall wedding to-do list in just a few short clicks!

For digital savvy brides, our user-friendly online platform has been designed to keep you on track with all of your plans for the big day.

From requesting proposals and booking suppliers right down to creating your seating chart, our comprehensive online task list covers everything you need to achieve before tying the knot. Based on your chosen wedding date, our system will auto-populate each of these tasks and assign deadlines based on the time you have available to plan your wedding.

The platform is fully customisable, so you can add your own tasks such as meetings and appointments, or reminders like completing any DIY projects. Think of it as your own personal planner, but completely online and accessible at any time!

Read more about our online task management tool through our blog, or sign up to get started.

Use Lists to Simplify and Clarify!

Lists are such an essential tool for any bride-to-be, and one of the very best ways to simplify the wedding planning process.

From organisational checklists to useful worksheets and questions to ask potential suppliers, each of our free downloadables has been designed to help you plan a seamless wedding.

So take advantage of our 6 printable checklists above, and use our task management system to create a timeline to keep you on track.

Wedding planning can seem like hard work at times – but with the right resources at hand and some helpful lists to refer to, it doesn’t have to be. We promise!