8 Useful Tips for Hosting the Best Virtual Wedding Ever

how-to-host-a-virtual-wedding-live-stream-video

One of the most common issues we hear from couples who’ve hosted a virtual wedding ceremony this year is their guests texting them about where to find the link to their zoom meeting. That’s not fun when you’re about to walk down the aisle.

Our tip is to create a wedding website with all of this information laid out for your guests so you can avoid all of that drama. If you do it right, all your guests need to know is that one link, your wedding website URL. Once they’re there, they can find links to all your virtual events and more. 

Create a wedding website for your virtual event

Create a one-of-a-kind website for your virtual wedding

Let’s be real, your wedding deserves more than another calendar invite! Setting up a wedding website is the perfect way to tell your love story of how you met your fiance and share those beautiful engagement photos! 

With rules and regulations constantly changing across different regions, communication with guests is an absolute necessity during COVID. Unlike paper mediums, your website can be continuously updated to share information and answer any questions your guests might have in the lead up to your event.

Above all else, using your wedding website as the virtual venue for hosting your live stream is the best way to ensure all your guests are able to attend smoothly. 

Send paperless invitations for your virtual wedding

Invite your guests to your virtual wedding by sending paperless invitations! Every wedding website template created on WedSites comes with matching digital invites and Save the Date ecards. 

Include a link to your wedding website for your guests to RSVP and grab the link to your virtual event.

Embed your wedding live stream

Host your virtual wedding on your website

Make it easy for your guests to attend your virtual wedding by embedding your live stream or sharing a link to your zoom meeting.

Upload the virtual wedding recording for you and your guests to enjoy and relive long after your special day! 

Keep track of your RSVPs

Ask your guests to RSVP on your wedding website so you’ll know who to expect on the day!

Create a custom online RSVP form using the questionnaire builder to ask questions to suit the needs for each of your virtual and in-person events. You’ll be able to use the guest list manager to invite specific guests and ask them to RSVP to the ones they’ve been invited to. 

For guests who RSVP to attend your wedding virtually, you can even share helpful tips for how to attend virtually to avoid any technical hiccups on the day. 

Let guests know of any last-minute change of plans

Planning a wedding during the pandemic comes with its challenges. And in these uncertain times, communicating with guests to let them know of any last-minute changes is an absolute must. 

Your wedding website is the perfect place to include a FAQ page addressing guests’ concerns, but you can also send a quick note to your guests to keep them updated with the WedSites messaging features

If you’ve been faced with the tough decision to postpone your wedding date or downsize your guest list, we’ve got some great wording examples to help you say the right words.

Have your guests sign your virtual guest book

Ask your loved ones to sign your virual guest book

Adding a digital guest book to your wedding website is a great way to capture memories from your virtual wedding! Ask guests to share their well wishes and selfies in your virtual guest book that you can treasure a lifetime.

Include links to your gift registries

Since a gift table won’t be present at your virtual wedding, many guests will wonder how they can send you a token of their congratulations. Use your wedding website to including links to your chosen gift registry or charity. 

Keep all your virtual wedding details in one place

COVID certainly hasn’t been planning a wedding easy, but streamlining communication with your guests is one of the best things you can do. From setting up a wedding website to host your virtual event to sending quick updates to guests and capturing virtual guest book entries from your loved ones from afar, WedSites is here to make your virtual wedding go off without a hitch! 

Start planning your virtual wedding with WedSites