When it comes to wedding planning, your RSVP form is more than just a headcount tool – it’s a chance to gather all the essential info you need to finalise your plans for the big day!
While a simple “yes” or “no” might be enough for a casual party, weddings come with more moving parts. Whether you’re planning a sit-down dinner, a multi-day celebration or just want to make sure guests know what to expect, here are the key details to include on your RSVP form (beyond just yes or no) to make your life a whole lot easier.
Meal Preferences or Dietary Requirements
If you’re hosting a sit-down meal, collecting dietary preferences is essential. Instead of reaching out individually later down the track, asking your guests for their dietary requirements in your RSVP form means you’ll have all the info upfront.
Simply include a space for guests to list any dietary notes, like “gluten free” or “no seafood”. If you’re planning a set menu with various options (e.g. beef, chicken or vegetarian) you can also ask guests to choose their meal preference ahead of time so your caterers can plan accordingly.
Attendance For Specific Events
If your wedding weekend includes multiple events (like a welcome dinner, recovery brunch or private ceremony) it’s helpful to collect RSVPs for them all at the same time.
Using a digital RSVP form means you can assign specific guests to each event and track attendance accordingly. Here at WedSites, your guests will only be able to see and respond to the events they’re invited to, making the process super simple.
Just make sure all of your events are added to the RSVP form before sending out your invites, so guests can RSVP to everything in one go.
Plus-One Details
If you’re allowing guests to bring a plus-one, give them an easy way to confirm this on your RSVP form. Simply include a yes/no checkbox, followed by a space to enter their guest’s name.
Remember: if you’re not offering plus-ones to every guest, make sure your form only shows this option to the relevant people! Not sure who needs a plus-one? Read our etiquette guide on exactly who should receive a plus-one for your wedding here.
Details of Children Attending
Planning a kid-friendly wedding? Don’t forget to include a space for guests to list any children attending, along with their ages and dietary preferences. This can help you plan for things like kids meals, entertainment or a designated kids table.
Dance Floor Requests
Want to get your guests involved in the celebration? Include a fun optional question like “What song will get you on the dance floor?” or “What’s your must-play party anthem?” This is a great way to crowdsource your wedding playlist and make sure there’s something for everyone!
Your DJ or band will thank you for the inspiration, and your guests will love hearing their picks come to life on the dance floor.
Marriage Advice
Another fun and interactive question to include in your wedding RSVP form is a space for guests to share their best marriage advice. Whether that’s heartfelt, humorous or somewhere in between, these messages can be a sweet surprise when you sit down to read through your responses.
You could even include some of your favorite responses in your wedding speech for an extra personal touch!
How to Streamline The RSVP Process
If you’re asking guests for more than just a “yes” or “no,” make sure your RSVP process is as simple and stress-free as possible. The easiest way to do this? Use an online RSVP form.
Online RSVPs allow your guests to respond quickly, easily and all in one place. Rather than juggling paper cards or trying to collect answers via text or email, an online form can streamline the entire process and help you stay organized.
Here at WedSites, you can collect all of your RSVP questions in a single form – from meal selections to song requests – so guests can submit everything at once. Their responses will be automatically updated in your digital guest list database, so you’ll have all of the information in one central dashboard.
Ready to create a smarter RSVP form? Explore our online RSVPs and digital guest list manager here, or sign up for your account to get started.
