How to (Easily) Collect Addresses For Your Wedding Invitations


Sending out your invitations is an exciting wedding planning milestone, but there’s one important thing you’ll need to do first – and that’s collecting addresses from all of your guests!

Whether you’re sending traditional invitations or going digital with online ecards, collecting addresses from your loved ones can seem like a seriously daunting (and time-consuming) task. So, what’s the best way to go about it?

Read on as we share the easiest way to collect and organise addresses for your wedding invitations below.

Photo via Ink and Press Photo

Finalise Your Guest List First

It probably goes without saying that you should make sure your guest list is 100% confirmed before you start asking for addresses. Otherwise, this could lead to some hurt feelings later down the track!

Before you go any further, take some time to review your guest list and ensure you’re happy with the final cut. If you’re struggling to reduce your numbers, check out our ultimate guide to creating your wedding guest list here.

Photo via Cavin Elizabeth Photography

The Easiest Way to Collect Addresses for Your Wedding Invitations

Okay, now that your guest list is confirmed, you can move forward with collecting information from your loved ones. But if you have a large guest list, this can be easier said than done!

Photo via Michaela McBride Calligraphy

There are a couple of methods you can use to collect addresses for your wedding invitations. The first option is to simply contact each of your guests individually and ask for their address, or enlist the help of your parents and bridal party to collect addresses on your behalf. However, this can be a time-consuming process – and also makes it difficult to keep track of each guest and their address once you’ve received it.

Photo via Larissa Cleveland

The other option (and in our opinion, the easiest option!) is to create and send a custom form to your guests, and store their answers in a digital database. Here at WedSites, we’ve made it super simple to do exactly this by following these steps:

  • First, sign up for your account with WedSites. Our “Standard” package includes access to our online wedding planner and digital guest list database, a wedding website with free hosting, plus a bunch of other helpful planning tools.
  • Inside the WedSites platform, you can create a custom form to collect addresses from your entire guest list, including their email address, postal address and phone number. 
  • Now, send the link for your custom form out to your loved ones. You can send this link easily via text, email or even by creating a private Facebook group or event.
  • Once received, your guests can simply click the link and fill out their details in a matter of seconds. Their details will be automatically updated in your digital guest list database and securely stored, so it can only be accessed by you.
Photo via Decorus Photo

Organising Your Digital Guest List

Now that your guest’s details have been stored in your digital database, you can organise them into relevant groups and households and assign plus ones to streamline the RSVP process. Once this is complete, you can move forward with sending your save the dates and wedding invitations. You can also use your guest list database to send group updates and announcements as needed, and to send thank you cards after the day. It’s that easy!

Going digital with online invitations? Read our guide on everything you need to know about online wedding invitations right here.